AMOS & CELIA HEILICHER MINNEAPOLIS JEWISH DAY SCHOOL

Heilicher Handbook

Dear Parents and Guardians,  

Welcome to a new school year! We are all looking forward to another successful year of learning and growing.Three cute kindergarteners in front of lockers

This handbook is a resource about school operations, expectations of members of the school community, and various policies related to school life. Please make this your first stop if you have any questions about these things.

Below you will see a table of contents. Click a topic to read that section of the handbook. If you wish to read the entire handbook, simply scroll down and review.

We welcome your active participation in the life of Heilicher! Opportunities can be found throughout the school by volunteering in the classroom, working with the Parent Teacher Organization (PTO), or simply communicating with us about our program. The positive partnership between Heilicher and your family is of crucial importance to us and one that we will do our utmost to nurture.

Welcome to the Heilicher community.

B’shalom,

Maia Poling, Acting Head of School


Heilicher Handbook Table of Contents

1. FAMILY-SCHOOL COMMUNICATION AND PARTNERSHIP

Non-Discrimination Policy
Contacting the School
School Hours and Office Hours
School Communications and Publications
School Forms
Severe Weather and Emergency Closing
Family-School Partnership
     The Heilicher Educator-Parent/Guardian Covenant
     Parent/Guardian Involvement
     Sharing Concerns
     School Professionals: To Whom Do You Turn?

2. DROP OFF/DISMISSAL, ATTENDANCE, AND TRANSPORTATION

Drop Off and Dismissal Location
Attendance Policy
Bussing
Transportation Reimbursement From Public Schools

3. DINING AND RECESS

Breakfast
Snacks
Lunch
Recess Weather Guidelines

4. ACADEMIC PROGRAM

Field Trips/Overnight Class Trips
Homework
     Process of Homework
     How Can Parents/Guardians Help?
Missed Assignments
Evaluation
Report Cards
Conferences
Standardized Testing

5. STUDENT SERVICES

Educational Support
Guidance and Counseling
Student Records
Library

6. RELIGIOUS OBSERVANCE, PLURALISM, AND SCHOOL LIFE

Dress Code
Kippah Policy
Kashrut Policy
Family Celebrations and Private Parties
Shabbat and Holidays

7. BEFORE CARE, AFTER-SCHOOL, AND SCHOOL’S OUT PROGRAMS

After Care, After-School Activities, and School’s Out Programs

8. HEALTH, ILLNESS, AND MEDICATIONS

COVID-19 Policies
Lice
Allergies
Medications
Vaccinations

9. SAFETY AND SECURITY

Security
Emergency Evacuations
Visitors

10. EXPECTATIONS FOR ALL STUDENTS

Alcohol and Other Illegal Drugs
Dangerous Items
Recording
Fighting
Theft and Vandalism
Bullying, Harassment, and Abuse
Rudeness and Disrespectful Language
Academic Honesty Policy
     Plagiarism
     Cheating
Discipline
Student Use of Classroom Phones, Cell Phones, and Vending Machines
Lockers and Personal Property
Lost and Found

11. TECHNOLOGY RESPONSIBLE USE POLICY

12. PHILANTHROPY

Annual Fund
Annual Benefit
Endowment Funds and Directed Gifts

13. ENROLLMENT AND WITHDRAWAL

Admissions
Continuous Enrollment
Late Entrant Policy
Withdrawal
Financial Assistance

Please note: Policies published in the Heilicher Handbook are subject to ongoing review and amendment. The Handbook is as comprehensive as possible but may not address all policies of the school. If you notice an omission or error, please contact Elana Warren, ewarren@hmjds.org. 


 

Heilicher Handbook (Updated August 2021)

FAMILY-SCHOOL COMMUNICATION AND PARTNERSHIP

Non-Discrimination Policy
Heilicher enthusiastically welcomes all families and does not discriminate on the basis of sex, race, color, religion, sexual orientation, gender identity or expression, or national and ethnic origin. Read our Non-Discrimination Policy in full.

Contacting the School
Amos and Celia Heilicher Minneapolis Jewish Day School
Barry Family Jewish Community Campus
4330 S. Cedar Lake Road
Minneapolis, MN 55416-3700

Phone: 952.381.3500
Fax: 952.381.3501
Website: www.hmjds.org
General email: info@hmjds.org

Email is our preferred method of contact. Staff email addresses and direct voicemail numbers are available in the school directory. You may also email staff directly from the Meet the Staff pages of the website.

Faculty and staff check both email and voicemail frequently and will generally respond within 1 business day. Please do not try to reach faculty and staff at home unless they have given you specific permission to do so.

Each staff member has a mailbox. Parents/guardians and students who wish to leave an item for a staff member should leave it with the Office Administrator. If a student chooses to place an assignment in a teacher’s mailbox, the student should retain an extra copy.  

If email or postal mail from Heilicher is not being delivered properly, please contact the school office.

Students are not allowed to receive incoming calls in school. If you need to get a message to your child, please call the school office.

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School Hours and Office Hours
School Hours:
Monday - Thursday, 8:15 a.m. - 3:40 p.m.
Friday, 8:15 a.m. - 3:15 p.m. (During the winter months, correlated with the end/beginning of Daylight Saving Time, the school day on Fridays will end at 2:45 p.m.)

Office hours:
Monday - Thursday, 8 a.m. - 4:00 p.m.
Friday 8 a.m. - 3:30 p.m.

Summer office hours:
Monday - Thursday, 9 a.m. - 2 p.m. (The office is closed during the month of July.)

School Communications and Publications
The Roar: Weekly News from Heilicher
The Roar is a weekly, must-read e-newsletter sent to parents/guardians every Thursday afternoon during the school year. Parents/guardians are expected to read The Roar each week. It includes a calendar of important dates, school news, programmatic information, and links to permission slips and registration forms. Past issues of The Roar are available on the Heilicher website.

Teacher Newsletters and Seesaw/Google Classroom

In grades K-2, teachers use Seesaw as the web platform to share information with families about what’s going on in the classroom. New Heilicher families will receive login information.

In grades 3-8, teachers use Google Classroom as an education management tool. Parents can sign up for a report on their child's progress that is sent to them by email.

K-5 newsletters will be emailed to parents twice per month on the first and third Fridays of each month. The middle school will use a Google site that parents will have access to that will be updated every other week with content from teachers. 

The Heilicher Magazine
The Heilicher Magazine is published twice per year (around August and February) and is mailed to all Heilicher families, alumni families, and other community members. The magazine contains stories, photos, and announcements about school happenings and philanthropy.

Roots & Wings: A Heilicher Update for Grandparents
Roots & Wings is a quarterly email newsletter for Heilicher grandparents and special elders with information on upcoming events, stories of interest, and a link to philanthropic giving opportunities.

Facebook
Heilicher maintains a Facebook page called “Heilicher Minneapolis Jewish Day School.” We encourage all parents/guardians to “like” the page. Sharing, “liking,” and positive comments can help spread the word about Heilicher happenings and assist with recruitment efforts.

Parents/guardians are also welcome to join “Heilicher Hallway Chat,” which is a closed Facebook group for conversations about everything from recommendations for babysitters to recipes for Passover.

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School Forms
All school forms can be accessed via Sycamore, our student management system, linked on the Forms page of the school website. At the beginning of each year, it is important for all families to fill out back-to-school forms, including emergency contact information, medical forms, library and technology contracts, field trip permission, and more. 

Severe Weather and Emergency Closing
Please review the official inclement weather policy here.

Family-School Partnership
Heilicher and parents/guardians form a partnership to support, model, and convey common and clear expectations to children. Together we can ensure that this partnership fosters students’ academic progress and social-emotional development.

The Heilicher Educator-Parent/Guardian Covenant
The collaborative relationship between parents/guardians and educators is built upon these fundamental principles:

  • A mutually respectful approach with ongoing and honest communication and information sharing.
  • Clearly defined lines of responsibility and boundaries.
  • An agreed upon process for solving problems, and a shared commitment to work together toward a solution.
  • A commitment to gathering data from appropriate sources prior to forming an opinion and/or making a judgment.
  • A shared belief in the power of words and an avoidance of lashon harah/harmful speech/לשון הרע.
  • Open-mindedness to differing opinions.

With these principles as our base, we agree upon the following expectations:

Parents/guardians are expected to

  • Recognize that educators are trained professionals.
  • Recognize that educators have multiple time commitments.
  • Recognize that educators’ and parents’/guardians’ perspectives may justifiably differ.
  • Be ready to be heard by educators and be ready to listen to educators.
  • Hold discussions with educators at a time/place that is mutually comfortable and private.
  • Direct concerns directly to educators.
    • Refrain from confronting other families or children.
    • Clearly articulate the issues.
    • Provide an opportunity for educators to work toward a solution.
    • Remember that comprehensive solutions may require time.

Educators are expected to

  • Recognize that parents/guardians have a depth of experience with their child.
  • Recognize that parents/guardians have multiple time commitments.
  • Recognize that parents’/guardians’ and educators’ perspective may justifiably differ.
  • Be ready to listen to parents/guardians and be heard by parents/guardians.
  • Provide appropriate time and place for full and confidential discussion.
  • Clearly identify the issue and make reasonable efforts to ensure the concerns are well understood.
  • Establish reasonable expectations for solving the problem in a specific time frame.
  • Construct a written action plan.
  • Confer with parents/guardians to evaluate the effectiveness of the plan.
  • Provide an opportunity for the parent/guardian to work toward a solution.

Parent/Guardian Involvement
The Heilicher Parent Teacher Organization (PTO) is the glue for maintaining close relationships between parents/guardians, teachers, staff, and students. All parents/guardians, teachers, and staff are automatically members of the PTO, and no dues are required. PTO provides parents/guardians with opportunities to build community and to support teachers and students in a coordinated way, when and where they need it most. We welcome parents/guardians (and grandparents) to attend PTO events, get involved through volunteering, and share new ideas. You can find PTO volunteer opportunities on the website.

Keeping the lines of communication open is a simple way to keep the school-parent/guardian partnership strong. Here are some suggestions:

  • Read school communications, especially emails, The Roar, The Heilicher Magazine, and classroom newsletters and information posted in Seesaw/Google Classroom.
  • Attend scheduled school events.
  • Communicate directly and regularly with your child's teachers at appropriate times.
  • Partner with your child’s teachers to solve problems.
  • Attend Curriculum Nights and Conferences.
  • Help in the classroom or at school events.
  • Participate or volunteer in Parent Teacher Organization (PTO) events.


There are many ways you can assist your child to become a successful learner:

  • Help your child understand and comply with school behavior expectations.
  • Support school decisions and consequences regarding behavior.
  • Provide your child with a place to study, and help them maintain a study schedule.
  • Be available to provide encouragement, but allow your child to complete their own homework.
  • Make thoughtful decisions regarding developmentally appropriate access to technology, including television, computers, cell phones, and independent access to the web (e.g., social networks like Facebook, Instagram, Snapchat).
  • Make necessary supplies available throughout the year.
  • Give encouragement and praise. Praise should be merited and specific.
  • Encourage family reading time; read newspapers, books, and magazines so your child will see that reading is not just for kids.

Sharing Concerns
Please follow these basic guidelines to resolve a concern about a specific incident or issue:

1. Arrange for an appropriate time to communicate directly with your child's homeroom teacher/advisor or with the teacher/staff member involved in the incident or issue.  
2. Problem-solve together.
3. If your concern is not resolved, refer to To Whom Do You Turn? to determine the appropriate person to contact.

School Professionals: To Whom Do You Turn?
If you have a question, start by asking your child’s teacher or advisor. Otherwise, here is a list of topics and appropriate school contacts.

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DINING AND RECESS

Snacks

  • All lunches and snacks brought to school must be dairy or pareve (neutral). Bringing meat from home is not permitted. Please see the Kashrut Policy for complete food guidelines.
  • Students are encouraged to bring fruit or other healthy foods for their snacks and lunches. See your child’s schedule for snack time(s). Generally, each grade has time during the day for one or two snacks.
  • Please make sure your child's snacks and lunches are labeled with their name and grade and do not require heating or refrigeration. Please pack utensils that may be needed as well.

Lunch

  • All lunches brought to school must be dairy or pareve (neutral). Please see the Kashrut Policy for complete food guidelines.
  • See your child’s schedule for their designated lunchtime. Each lunch period is approximately 30 minutes. Students begin lunch by saying motzi (the blessing over bread) and end the meal with birkat hamazon (the blessing after the meal). In accordance with our Kippah Policy, students are encouraged to wear kippot for reciting b’rakhot (blessings).  
  • Families who opted for the all-inclusive annual meal plan will see a monthly charge on their Heilicher account on file. Heilicher does not offer a day-by-day hot lunch option. The all-inclusive annual meal plan can be selected in the Heilicher back-to-school forms. There also will be a few additional opportunities to opt in to the meal plan during the school year. 
  • Lunch menus are posted on the calendar found on the school’s website. 
  • Milk is available to all students for lunch.
  • Gluten-free menus are available upon request.
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Recess Weather Guidelines
Students go outside for recess every day unless it is raining or too cold (temperature and/or wind chill at or below 0°F). Indoor recess is provided during inclement weather. Because Minnesota weather can be unpredictable, the determination of indoor vs. outdoor recess will be made just prior to each recess period. Parents/guardians should assume that students are going out each day and provide appropriate clothing.

If students are healthy enough to come to school, then they are healthy enough to go out to recess. If a doctor has said that your child should stay in from recess but is able to be in school, please bring a note to the office from the doctor, and we will arrange indoor recess.

There may be times when your child is asked to stay in for recess in order to catch up on class work or meet with a teacher.  

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DROP OFF/DISMISSAL, ATTENDANCE, AND TRANSPORTATION

Drop Off and Dismissal Location
Morning Drop-off Procedure (8:00-8:15 a.m., M-F)

This year, to accommodate the ECC start times, drop-off at the beginning of the school day will be at the ​south door ​of the Sabes JCC (front of the building). This is the only drop-off entrance; parking for any period of time is not allowed. To drop off your child, please drive to the far east side of the parking lot, circle around, and pull up along the curb outside the south entrance. Please allow your child to exit the vehicle from the passenger side only.

If you need to drop off your child later than 8:15 a.m., please fill out the appropriate form in the Heilicher Communication Center. When you arrive after 8:15 a.m., please pull up to the north entrance (in back of the building) and call the school office at 952.381.3500. A staff member will come down to escort your child to class. 

Afternoon Dismissal Procedure (3:40-4:00 p.m., M-Th and 3:15-3:35 p.m., F)

Dismissal for all students occurs at the north (back) doors only. Each family will be provided several Vehicle Identification Cards to be placed on the driver’s side dashboard of any vehicle used for pick-up. Please write your student’s LAST NAME legibly in black marker to allow for easy visibility. If a card is not displayed, your student will not be released and you will need to contact the school office. Extra Vehicle Identification Cards can always be requested from the main office as carpools and dismissal needs change throughout the year.

Remember to request extra cards if you are considering a carpool. Use one set with all of the students in the carpool listed on it and another set with just your students for those days when you only need to pick them up. 

If you designate a person other than a parent or guardian to pick up your child(ren) occasionally, or if you need to pick up your child(ren) early, please fill out the appropriate section in the Heilicher Communication Center. When you arrive, pull up the north entrance and call the school office at 952.381.3500, and your student will be escorted to your car.

If pick-up plans change after 1:30 p.m., we ask that in addition to filling out the form, you contact the front desk.

Parents/guardians may not enter the school building to pick up children. All students will be dismissed through the north entrance. Students may not exit through the south entrance of the Sabes JCC and may not linger in the school or JCC hallways. 

Late Pick-Up                                                                                                                                                                                                           
If your student is not picked up by the end of dismissal and is not signed up for after-school activities, we will bring your student to HaBonim and charge the student's MSA account the drop-in fee for that day.

Biking to School
Grades K-5 students may only bike to/from school with a parent/guardian. Grades 6-8 students may bike to/from school unaccompanied if Heilicher has received written authorization from the parent/guardian on the Biking Permission Form. On the Barry Family Campus, students are expected to walk their bikes and properly lock them on bicycle racks.  

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Attendance Policy
Heilicher recognizes that daily attendance is very important to academic achievement. We are committed to supporting and working with students and families to be able to achieve school success, which includes closely monitoring attendance and planning accordingly in case of absence.   

Tardiness
It is very important that parents/guardians make every effort to get their children to school on time. Students are allowed into their classrooms at 8 a.m., with formal instruction starting promptly at 8:15 a.m. If your child is going to be late, please fill out the appropriate form in the Heilicher Communication Center.

A student who arrives after 8:15 a.m. must check in at the office and obtain an Entrance Pass. Chronic lateness creates problems for individuals as well as their classes. Three tardies is considered equivalent to one unexcused absence. Other consequences may result if a student is tardy regularly.

Absences
In the event of an absence, parents/guardians must fill out the appropriate form in the Heilicher Communication Center. A parent/guardian must report a student's absence every day that a child is ill, even if it is for an extended period of time. If your child must be out of school for an illness or quarantine, teachers will work with you and your student to participate in learning remotely (health status permitting).

Excused Absences
Heilicher and state law recognize that situations and circumstances arise where students need to be absent from school. The following are acceptable, lawful (excused) absences:
Healthcare Appointments - Please make every effort to make appointments before or after school.
Religious Holidays/Cultural Observances
Funeral
Family Emergency
Illness – Students are allowed 8 total absences in a school year, or 3 consecutive days, due to illness. Additional absences due to illness will be considered unexcused without a doctor’s note.
Family Activity/Vacation – A student may be gone from school for a pre-approved family activity. To get pre-approval from the school, you must do the following:

At least 10 days before leaving, request permission from the child’s homeroom teacher/advisor and General Studies Director for your child to be gone for a family activity. Faculty are neither required nor expected to prepare work ahead of time unless convenient to that particular class and/or teacher. Students who miss school for such family vacations may have make-up work upon their return.

Unexcused Absences
Any absence that is not reported to Heilicher the day of will be considered an unexcused absence.

Minnesota law recognizes that it is the primary responsibility of parents or guardians to assure that their children acquire knowledge and skills that are essential for effective citizenship. Minnesota Statute 120A.22, subd.5(a). The law further provides that children between seven and 17 must attend school every day and be on time unless they have a lawful reason for being absent. Minnesota Statute 120A.22, subd.1.

If a child is absent without proper approval and/or documentation (unexcused absence) for 3 or more consecutive days, the school will send an Attendance Alert letter to the parents/guardians. This letter is to alert parents/guardians about the attendance situation and to offer an opportunity to meet with the school and build a plan to increase your child’s attendance.

If your child continues to be absent from school without proper approval and/or documentation totaling 6 or more days in the school year, a referral is required to be sent to the Hennepin County Attorney’s Office. Hennepin County Attorney’s Office has information and resources to support school attendance.  

Transportation Reimbursement from Public Schools
Families who live outside the St. Louis Park and Minneapolis school districts may be entitled to a transportation reimbursement from their public school districts. This helps cover the cost of transporting your child to and from school. Each school district has different reimbursement policies: some districts treat each child individually, while others treat each family, regardless of the number of children involved, as one unit eligible for reimbursement. Heilicher acts as your agent in the receipt and distribution of these funds. If you receive financial assistance from the school, you are not eligible for a transportation reimbursement from Heilicher.

Read more about transportation reimbursements here.

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ACADEMIC PROGRAM

Field Trips/Overnight Class Trips

Field Trips
At the beginning of the school year, parents/guardians are asked to sign an online field trip permission form included with Back-to-School Forms that covers the entire year of field trips. Faculty will inform parents/guardians of each upcoming field trip. If a parent would prefer their student not attend, they must inform the homeroom teacher/advisor of that preference. Heilicher arranges bus transportation for our field trips unless it is within walking distance. 

Overnight Class Trips
Overnight class trips occur in the 6th and 8th grades. To encourage independence of our adolescent students, overnight trips are chaperoned by our staff, faculty, and other appropriately vetted adults (not parents/guardians or other family members).

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Homework

Process of Homework

Seesaw is our educational platform for Grades K-2, and access instructions will be provided to parents early in the school year. Google Classroom is used in Grades 3-8, and students in Grades 3-8 can use Google Classroom to help track homework assignments and due dates. A paper planner will also be provided to students in Grades 3-8.

Heilicher's homework practices are rooted in its child-centered and inquiry-based approach to learning. At Heilicher, homework serves two purposes: reinforcing what was learned in school and developing independent work habits. This means your child should be familiar enough with the material to work on new problems without significant help. Homework assignments are designed to promote self-confidence and to reinforce the joy in learning.

Parents are expected to ensure an appropriate time, workspace and atmosphere to support effective homework habits. The work itself is is your child's responsibility. 

We follow a general rule of 10 minutes of homework per grade for our first through eight grades. So, a first grade student might have up to 10 minutes of homework each night and an eight grade student might have up to 80 minutes of homework each night, depending on work habits. 

How Can Parents/Guardians Help?

  • Provide a specific time, appropriate work space and necessary supplies to complete the homework.
  • Help your child understand that the teacher is interested in seeing what students can do on their own.
  • Avoid power struggles. When you believe that your child has given the task adequate effort and attention and the task is still incomplete, contact your child’s teacher, and explain the circumstances.

Missed Assignments
Students who miss school for illness or other reasons are responsible for the work they miss. Teachers will find ways to bring children up to speed upon their return, and students may need to work on skills or projects at home or during recess to catch up.

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Evaluation
Heilicher student progress is measured in a variety of ways, including informal and formal assessments. From anecdotal observations to standardized tests (NWEA/MAP Tests - which are given in the fall and spring to grades 3-8), educators use the information to gauge individual skills as well as monitor effectiveness of instruction.

With the philosophy that grades are simply information, not an expression of a person’s worth, students in grades 6 through 8 receive letter grades each semester, in each course. Although classes may have unique elements to their assessment system, grades are generally based on a combination of tests, quizzes, homework, class participation and effort/attitude. They reflect student skills, knowledge and current performance.

Grade

Meaning

A

Student skills, knowledge and performance significantly exceeded the expectations of the class.

B

Student skills, knowledge and performance exceeded the expectations of the class.

C

Student met the expectations of the class.

D

Student struggled with the content and skills and was unable to meet the expectations of the class.

F

Student made little or no attempt to meet the expectations of the class.

+/-

Plusses and minuses may be used to indicate a grade that lies in between the stated letter grade

Inc

Incomplete. Student did not complete significant elements of the course. If the student takes the opportunity to complete the requirements, a different grade can later be recorded.

Pass (Fail)

Student met (or did not meet) the minimum requirements of the course.


Report Cards
Report cards are designed to offer a holistic perspective; a view of social and emotional growth as well as skills, knowledge and work habits.

Parents/guardians may access their child(ren)’s report cards through the Sycamore portal.

The report card combines letter grades, developmental (or grade level) benchmarks, and narratives. Letter grades reflect performance on tests, projects, completion of homework, and in-class engagement. Our benchmarks continuum reflects the student's abilities related to specific skills that are grade level or developmentally appropriate (See rating scale below). A student may be secure in a skill (for example accurately using conventions of writing), but may not be completing work in a timely fashion or utilizing the skill on a regular basis. The narratives provide an objective look at each student as a whole learner.

Letter Rating  

Stands For...

A student who earns this rating would...

E

Exceeding Expectations

Not only grasp, but apply and extend the key concept, process or skill consistently, and independently.

M

Meeting Grade Level Expectations (K-5)            

Meeting Course Expectations (6-8)

Grasp key concept, process or skill, and apply effectively and independently.

P

Progressing Requires More Time/Practice

Demonstrate an inconsistent understanding or proficiency for the concept, process, or skill.

T

Teacher Support Needed

Demonstrate understanding of key concept, process, or skill only with teacher support.

NA

Not Applicable This Term

Not have encountered the concept, process, or skill during the course of this semester/trimester.


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Conferences
Twice each year, in the fall and early spring, parents/guardians meet with teachers to share about strengths, needs, and plans for the coming months. K-2 conferences are for adults only. Students in grades 3-8 are expected to attend with their parents/guardians.

Parents/guardians are able to schedule conference times with General Studies, Judaic Studies, and Hebrew teachers. Parents/guardians also have the opportunity to see Specialists on a first come/first served basis. Grades 7 and 8 conferences are scheduled in one hour blocks where families rotate among different teachers in the auditorium.

Standardized Testing
Heilicher uses the nationally recognized NWEA/MAP tests to measure student skills in Math, Language Arts and Reading. MAP tests are normed locally and nationally, with lexile scores that indicate student performance relative to others at their grade level, but more importantly the scores indicate the amount of expected and actual growth from test to test, and year to year, for each individual student.

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STUDENT SERVICES

Educational Support
Heilicher believes identifying and addressing specific learning needs of each student is important in the fulfillment of the school’s mission. Each student comes to us with a variety of talents, abilities, and needs. Each is an individual with unique strengths and learning style, who possesses the ability to succeed as a learner.

Students benefit from appropriate educational planning and collaboration. It is the role of the Support Team to facilitate appropriate educational assistance to address the students’ strengths and needs. The Heilicher Support Team is comprised of a student services coordinator, learning specialists, and a school counselor.

Accommodations
Students who have been assessed and found to have a disability or significant academic, social, emotional, or behavioral need have priority for receiving support services. The following criteria are used to determine whether a student qualifies for services:

  • An outside assessment which determines that a learning disability or a significant social, emotional, behavioral or medical need exists.
  • An outside assessment which determines that enrichment is required to address a specific talent.
  • An internal, informal assessment which determines that a significant academic need or need for enrichment exists.

Individualized Plan (IP): The IP is a written document for students who qualify for direct services with a Heilicher Support Team member, which identifies specific goals and objectives towards which a student will work over the course of the year. It also clarifies responsibilities of the school staff and of parents/guardians. The IP is an agreement clarifying our home-school partnership.

The plan is drafted by the Heilicher Support Team with the input of parents/guardians and staff. It may include limited recommendations from private practitioners. The IP should delineate specific accommodations. IP review meetings are scheduled periodically throughout the year.

Individualized Education Plan (IEP): Direct services are provided for students (identified through the public school system) who meet state criteria for special education services. These services are provided by the St. Louis Park Public Schools with possible supplemental services provided by the Heilicher Support Team. Students in grades K-5 will receive those services at Susan Lindgren Intermediate Center. St. Louis Park Junior High School provides services to those students who qualify in grades 6, 7, and 8. A parent/guardian may request an IEP referral or Heilicher staff may request a referral with parent/guardian permission.

Accommodation Plan: This is a plan written by an outsider provider for students with a documented diagnosis which affects learning and their ability to fully function in the classroom. The classroom accommodations are generally adapted from recommendations from an outside provider. An accommodation plan does not allow for direct service, but provides necessary accommodations in the classroom for student success.

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Guidance and Counseling
Counseling is available as a short-term intervention to support students with their social-emotional needs. Students can be referred to our school counselor by teachers, parents/guardians, or themselves. Support is provided in an individual or group setting. Common referrals are for social skills, self-regulation, school-related anxieties, and inattention.    

Student Records
Certain information about students is considered "public" under state and federal laws. Unless parents/guardians give instructions to the contrary, schools must communicate this information to agencies that request it.

  • Name, address & phone number
  • Date of birth
  • Weight and height (for athletics only)
  • Dates of attendance
  • Participation in activities
  • Degrees and awards received
  • Pictures for school-approved publications, newspapers, and videotapes


If you do not wish this information to be given out about your child, please notify the General Studies Director in writing.

All other student records are considered confidential. They are open only to parents/guardians and school personnel on a need-to-know basis, as determined by the Head of School or General Studies Director.

If you would like an explanation of anything in your child’s record file, you may request an appointment with school staff. If you disagree with any information in your child’s file, you may challenge the information or ask that material be added.

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Library
The Stephen and Sheila Lieberman, Children and Grandchildren Library is a center of learning and discovery where students and faculty can find books for enjoyment and resources to further their knowledge on a broad range of topics. The library houses a unique collection of Jewish sources as well as a wide range of fiction and non-fiction materials.

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RELIGIOUS OBSERVANCE, PLURALISM, AND SCHOOL LIFE

Heilicher takes pride in its commitment to serve a broad spectrum of the Jewish community and to celebrate the diversity of Jewish life. The school’s religious guidelines have been developed to support the specific pluralistic vision of the Heilicher community. The School promotes pluralism through an atmosphere that enables Jews with diverse systems of religious belief and practice to feel comfortable, a curriculum that provides students with information about multiple approaches to Judaism, and an ethos that promotes respectful, open-minded interaction among people representing disparate perspectives.

Dress Code
This Dress Code was developed to support a safe, age-appropriate and focused learning environment. The following overall guidelines serve as a framework for this policy:

  • Students should be clothed in a safe and respectful manner.
  • Student dress and appearance should be age-appropriate.
  • Students should wear clothing that is comfortable and does not distract from, or interfere with, learning and/or school activities.
  • Footwear should be appropriate for running, outdoor play, and emergency exit.
  • Parents/guardians should be involved in decisions regarding their student’s attire.
  • Students must dress appropriately for the weather.

Not Permitted

  • Undergarments worn as outer garments
  • Clothing and accessories that are revealing in terms of design (e.g., see-through material, very-low cut or high-cut, spaghetti straps, bare-belly) or provocative in its messaging (e.g., foul language, sexualized imagery)
  • Hats (other than kippot) of any kind, including hoods
  • Wheeled shoes

If a student’s clothing does not adhere to the dress code, the student will be reminded of the policy and given the opportunity to change. Parents/guardians may be contacted to assist their child in meeting the dress code standards. Issues related to dress code can be referred to the General Studies Director for clarification.

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Dressing for Special Occasions
There are times that students will be asked to dress more befitting a specific occasion, i.e. class presentations and programs, special roles during religious services, field trips, etc. Teachers will provide specific guidelines when these occasions arise.

Kippah Policy
Heilicher recognizes the diverse practices within the Jewish community and supports the respectful and meaningful exploration of authentic Jewish behaviors. All students regardless of gender are encouraged but not required to wear a kippah (yarmulke/skullcap) during Jewish Studies and Hebrew class, t’filah (prayer), for b’rakhot (blessings) before and after lunch and snacks, and at special school functions.

The school will honor differences of practice when expressed in writing or by email to the Jewish Living and Learning Director. Students should keep their own supply of kippot with their name written on the kippah. Kippot are not available from the office.

Kashrut Policy
Heilicher fosters an environment in which experiencing Jewish practice is meaningful and is nurtured in a setting respectful of diversity. In this spirit, the school provides the experience of eating as a community in a way that encourages derekh eretz (respectful behavior) and supports the practice and values of kashrut. While our kitchen follows the same kashrut guidelines as the CRC (Chicago Rabbinical Council), our kitchen is not under any formal supervision. We recognize that families vary in their home practices and that some children have special nutritional needs.

Heilicher is an educational institution and in keeping with our mission, we are dedicated to helping our children and parents/guardians gain a better understanding of some of the values and philosophies that underlie kashrut observances. We also encourage students to wash and to recite b’rakhot (blessings) before and after a meal; a washing station is provided in the dining room and at Kabbalat Shabbat.

In School

  • All lunches brought to school should be dairy or pareve (neither meat nor dairy). No meat/poultry products or derivatives should be brought to school from home.
  • Each child should eat only their own lunch. Sharing of food is not permitted.
  • All food and baked goods served in school and at official school functions must be certified as kosher. This includes food from bakeries, grocery stores, or other foods which bear certification. A “K” without further information is not a mark of certification. If in doubt, please contact the Jewish Living and Learning Director.

Other School Functions

  • When our students are on field trips, all food arrangements should be consistent with the school’s kashrut policy.
  • All food served at official school functions held on or off campus, including all Parent Teacher Organization-sponsored programs also comply with the school’s kashrut policy.

Non-school events
When planning any event open to your child’s classmates, please try to be as inclusive as possible as to the food, timing, and location of an event. Because everyone in the school community is aware that we are an inclusive and yet diverse community, providing information about what food arrangements are being made for birthday parties, play dates, or other events will help make every family feel most at ease. Some options for where to find kosher products are Breadsmith and Byerly’s in St. Louis Park, and many products in your local grocery store.

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Kashrut Symbols
There are over 500 organizations which provide kosher certification in the United States. The following are just a few of the kashrut symbols found on foods. We have shown here those that you are most likely to find on foods bought in the Midwest. Find more symbols here. There are over 300 agencies or individuals who certify foods as kosher throughout the U.S. If you have questions about other symbols or the reliability of any kashrut symbol, please contact the Jewish Living and Learning Director.

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Family Celebrations and Private Parties
Birthdays are acknowledged in a variety of ways in the classroom. In the younger grades, the student may get a special job or task during the day, parents/guardians may come to read a story, and classmates may sing Happy Birthday. As students get older, the need for a classroom celebration decreases, and heartfelt birthday wishes are the norm.

PLEASE DO NOT SEND/BRING FOOD OR TREATS. Consult with your child’s teacher to arrange for you to spend time in your child’s classroom or donate something needed to the classroom or school.

Parties
When planning a personal celebration outside of school, we ask that you:

  • Not distribute invitations at school.
  • Try to schedule on a day other than Shabbat/שבת (Friday night and Saturday until stars out) or on Jewish holidays.
  • Be respectful and accommodating to those with religious and/or other dietary needs.
  • Be inclusive and understanding of the choices families make without judging harshly. You don’t want your child to be the only one who doesn’t get invited. Likewise, inviting the whole class would be wonderful, but this isn’t possible for all families.

B’nai Mitzvah/בני מצווה
B’nai Mitzvah/בני מצווה students are encouraged to read Torah/תורה during t’filah/תפילה/prayer of the week of their simha/שמחה. Heilicher presents a gift to each B’nai Mitzvah/בני מצווה of currently enrolled students. We encourage parents/guardians to invite students inclusive of the entire grade.

Shabbat and Holidays
The beauty and meaning of Shabbat are an integral part of our school’s curriculum and spirit.  In general:

  • No school business will be conducted by administration and staff from the beginning of Shabbat (or festivals) until the end of Shabbat (or festivals).
  • School programs occurring on Saturday night will not start earlier than one hour after the end of Shabbat.
  • We encourage students to plan their private parties so as not to coincide with Shabbat (or festivals).
  • Homework is not expected to be completed on Shabbat and festivals.

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AFTER-SCHOOL AND SCHOOL’S OUT PROGRAMS


After Care, After-School Activities, and School’s Out Programs
Heilicher HaBonim offers fun, safe, enriching, onsite activities for K-6 students after school. Students will have snacks, active play in the gym or playground, and free choice activities including art projects, games, and ga-ga. Students in grades 3-6 will also have quiet, staff-monitored homework time each afternoon.

Pre-register to receive advance registration pricing. Parents/guardians may preorder HaBonim for a month, a semester, or a full year at a time via myschoolaccount.com. All details are on the after-school section of the website

In addition to HaBonim, there are many after-school activities such as Chess, Robotics, and Athletics. Each of these programs coordinates with HaBonim to provide seamless transitions for students who need to move from one program to another. Details on the after-school section of the website

Heilicher offers School’s Out care on certain no-school days throughout the year. Check the Forms section of the website for details.

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HEALTH, ILLNESS, AND MEDICATIONS

Heilicher has a full-time school nurse on staff. The nurse maintains records of medications dispensed by Heilicher and provides training to the Heilicher staff.

COVID Policies

Please contact Katie Ruff, School Nurse, with any COVID-related concerns or questions.

Masks

  • Masks are required on all students, teachers, and staff, both indoors and outdoors. We ask that masks be well-fitting and worn over the nose and mouth at all times. Masks may not be vented, and neck gaiters are not permitted.
  • Please ensure that your child has at least five masks at school at all times. 
  • Heilicher staff may ask a student to change to a different mask if it is not well-fitting or does not meet COVID safety standards. A limited number of disposable masks will be available in the Heilicher office.

Physical Distancing

  • Classroom configuration has been carefully planned to allow students to be situated at desks or tables 4-6 feet apart. Plexiglass barriers will be placed between desks that need to face each other.
  • Students will eat their lunches in the classroom and will remain seated in their individual work areas while eating.
  • During the school day, grades K-5 will not mix between grades. Grades 6-8 will be combined for Hebrew and Jewish Studies and for afternoon electives.

Proof of Vaccination

  • Heilicher teachers and staff are required to be fully vaccinated against COVID by the beginning of the 2021-22 school year.
  • Students are not required to be vaccinated against COVID at this time, although we highly encourage everyone to get the vaccine when age-eligible to do so. 

Hand Washing

  • Students will be asked to wash their hands upon arrival, before/after eating, and after using the bathroom.
  • Hand sanitizer stations are located throughout the building, and students will be encouraged to sanitize frequently.

Healthy Environment

  • The air circulation system filters the air in the building and provides fresh air exchanges throughout the school day.
  • Desks and high-touch surfaces are cleaned daily and as needed.
  • Water fountains will be turned off. Please send your child with a full water bottle each morning. The water bottles can be refilled as needed from sinks in the classrooms.
  • There will be significant opportunities for outdoor learning in all grades. In addition, as weather permits, teachers will frequently bring students outside for lunch and snacks.

Self-Monitoring

  • Heilicher relies on the integrity of families and staff to report COVID symptoms and positive cases throughout the school year.
  • We ask all families to screen themselves daily for any symptoms of COVID. If any symptoms of illness are present, please report them in the Heilicher Communication Center and the School Nurse will follow up with you early in the day. Please keep all of your children home until you hear from the nurse for further guidance. 

COVID Rapid Antigen Testing at School

  • The Heilicher Health Office will be using rapid antigen tests to help screen symptomatic students for COVID.
  • If a child comes to the school nurse with any potential COVID symptoms, they will be given a rapid antigen test (shallow nasal swab).
  • A positive rapid antigen test result will require immediate isolation of the student and parent pick-up of the child and their siblings within one hour. In addition, a positive test result will require the student's full pod to be sent home immediately. Further testing and quarantine instructions will then be sent to all affected families by the school nurse.
  • A negative rapid antigen test result does not exclude a COVID diagnosis. The child will still be isolated at school, and the child and their siblings will need to be picked up with one hour. The School Nurse will then communicate with the child's parents regarding when and what is required for the child and their siblings to return to school. 

Travel and Testing

  • If your family travels outside of the United States, please report your travel on the "Reporting Travel" form in the Heilicher Communication Center. Please also report if you have family or friends visiting and staying with you from another country.  
  • For all international travel or guests visiting from overseas, the school nurse will be in touch with your family regarding the mandatory testing and quarantine period required before your child can return to school. 

Tracking and Quarantine/Post-COVID Testing Guidelines

  • Class attendance and seating arrangements will be recorded to assist with contact tracing if necessary. 
  • In early August 2021, the CDC issued comprehensive guidance for COVID-19 prevention in K-12 schools. The guidelines in their entirety are linked here. These guidelines include recommendations related to quarantine and post-exposure testing for vaccinated and unvaccinated individuals. Heilicher will generally be following these guidelines but we reserve the right to request a more stringent quarantine period if the circumstances warrant.
  • CDC guidance on quarantine requirements is evolving and we will provide quarantine-specific information as new guidance becomes available.

Please contact Katie Ruff, School Nurse, with any COVID-related concerns or questions.

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Lice
Heilicher is vigilant about controlling head lice. When lice or nits are found, students are sent home to be treated. Once treated, students will be checked at school and be found to be both nit and lice free before returning to class. Please see the office manager for additional information and resources that may be helpful in responding to head lice.

Allergies
Although allergies are reported by parents/guardians on health forms, it is also important that parents/guardians communicate directly with classroom teachers of allergies. Medications for allergies (inhalers, Epi-pens) will be kept in the health office unless the child’s physician directs otherwise. For specific food allergies and sensitivities, arrangements can be made in the dining room for special seating or alternative menus.

Medications
All medications are administered by office personnel, not by teachers nor by children alone. There may be circumstances when we are not qualified to administer certain types of medication. Please contact the Heilicher office before you send medication to school to make sure it is a medication we are qualified to administer.

Heilicher does not encourage administering medications in school unless a medical professional feels it is necessary. If that is the case, the following guidelines apply:

  • Medications must be in their original, correctly-labeled prescription bottle, which includes the student's name, the name of the medication, and the correct dosage. We also require an Authorization to Administer Medication form providing specific directions about when the medication must be given, as well as the name of the doctor and pharmacy. We must have a doctor's written order on file to administer prescription medication.

  • Non-prescription drugs (ibuprofen, cough syrup, etc.) must be in their original container. We consider cough drops medicine, and the rules for dispensing medication apply to them as well. As with prescription medication, we need the Authorization to Administer Medication form specifying dosage and when it should be given.

  • In accordance with St. Louis Park District Nurse Guidelines, medication (mainly antibiotics) that is ordered to be given three times a day will not be given at school. Medications of this type can be given at home before school, after school, and at bedtime.

  • If your child is taking a prescribed medication that is given in the morning before school, a small amount should be kept at school in the health office. This will allow the school to administer the medication if a dose is missed.

  • Please be sure to inform the health office of any changes or updates regarding medication.

  • If there is a condition where medications are being administered at home for any length of time, the school should be made aware of the situation. This information helps the school to be able to act in the appropriate manner in case of an emergency.

Please inform the school if your child is taking medication for emotional/behavioral concerns. It is important for the school to partner with the child’s physician by providing behavioral information. We obtain parent/guardian approval and release of information prior to sharing this information.

Vaccinations
One of the guiding tenets of our school is to protect the lives and health of children in the community and, crucially, other members of the community as well. Heilicher requires that all admitted or enrolled students be up to date on all vaccinations required by the State of Minnesota or Heilicher policy prior to the time of their active enrollment with the school. 
 

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SAFETY AND SECURITY

Security

The safety of our school community and security on the Barry Family Jewish Community Campus is a primary concern.

There is a substantial security presence on the Barry Family Campus, including dedicated security personnel specifically for Heilicher. All entrances to the building remain security locked at all times.

All staff and students are regularly reminded of the procedures to follow in case of an emergency, including severe weather, fire or an intruder.

Please contact Maia Poling, Acting Head of School, with any security questions you may have. 

Visitors
To limit the number of people in the building when children are present, we are not allowing parents, grandparents, and other family members to enter Heilicher during the school day. A majority of our students are too young to be vaccinated, and we want to limit their indoor exposures, even with appropriate masking and physical distancing. We are making an exception for tours for parents of prospective students, which will be conducted in-person. 

Adults-only events, such as Information Evenings and the Heilicher Annual Benefit, are subject to different requirements, as children are not present at these programs.

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EXPECTATIONS FOR ALL STUDENTS

Heilicher expects ethical, respectful, and responsible behavior from all members of the school community. To that end, we have developed the following behavioral expectations that set the tone for a productive school experience.

Alcohol and Other Illegal Drug
Heilicher students are prohibited from possessing, using, distributing, and being under the influence of alcohol, tobacco, and other illegal drugs anywhere on school grounds or at any school-sponsored activity.  

Dangerous Items
Students may not have in their possession any weapon (including a toy weapon) or other dangerous items on school grounds or at a school-sponsored activity. This includes, but is not limited to, any type of gun, knife, blade, club, metal knuckles, mace, and chemical spray.

Recording
Students may not make audio and visual recordings, for purposes other than class assignments, without express permission of the educator or administrator in charge at the time of the desired recording. This includes, but is not limited to, audio and/or visual recording devices such as camcorders, tape recorders, and camera phones.  

The only exceptions to this regulation are during sporting events, concerts, and award ceremonies. Any recordings made during these events must be for personal use only and not violate any local, state or federal regulation. These recordings may not be posted for public viewing without the permission of Heilicher as well as any person or persons who may be identified in these recordings. Any questions about this policy or when recordings may be made should be directed to the Head of School, General Studies Director or Director of Jewish Life and Hebrew.

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Fighting
Physical fighting during school hours or on school grounds at any time is prohibited. Students are expected to discourage fighting and to respond, if one occurs, by alerting a responsible adult. Read more.

Theft and Vandalism
Students are expected to treat all materials, equipment and property with respect. Theft and vandalism are forbidden and will result in disciplinary action that may include financial penalties, loss of privileges, suspension, dismissal from the school, and/or police referral. Included in vandalism is the deliberate misuse of the school’s computer network as stated in the Responsible Use Policy. Read more.

Bullying and Harassment
Teasing, unfortunately, is often part of the school experience. It lies along a continuum that ranges from friendly banter at one end to bullying on the other. Although we can draw distinctions between teasing and bullying, both can make life miserable at school. While teasing can be harmless among good friends, no one really likes to be teased. Constant teasing becomes bullying.

Heilicher prohibits acts of bullying. Bullying, like other disruptive or violent behaviors, makes our environment feel unsafe. It disrupts both a student’s ability to learn and a school’s ability to educate its students in a positive environment.  

"Bullying" is any ongoing gesture or written, verbal, graphic, or physical act (including electronically transmitted acts – i.e. Internet, cell phone, or wireless handheld device) that can be reasonably perceived as being motivated either by any actual or perceived characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity and expression, or a mental, physical, or sensory disability or impairment, or by any other distinguishing characteristic. “Bullying” is on-going conduct that meets the following criteria:

  • is directed at one or more students;
  • substantially interferes with educational opportunities, benefits, or programs of one or more students;
  • adversely affects the ability of a student to participate in or benefit from programs or activities by placing the student in reasonable fear of physical harm or by causing emotional distress.

Heilicher:

  • Expects students to conduct themselves in a manner in keeping with their levels of development, maturity, and demonstrated capabilities with a proper regard for the rights and welfare of other students, school staff, and volunteers.

  • Believes that standards for student behavior must be set cooperatively through interaction among the students, parents/guardians, staff, and community members, producing an atmosphere that encourages students to grow in self-discipline, the development of which requires respect for self and others, as well as for property on the part of students, staff, and community members.

  • Believes that the best discipline is self-imposed, and that it is the responsibility of staff to use disciplinary situations as opportunities for helping students learn to assume responsibility and the consequences of their behavior. Staff members who interact with students apply best practices designed to prevent discipline problems and encourage students’ abilities to develop self-discipline.

Since bystander support of bullying can encourage these behaviors, the school prohibits both active and passive support for acts of bullying. 

Read about the factors taken into consideration by school administrators in determining appropriate consequences and remedial measures for acts of bullying.

Read about the types of consequences and remedial measures for acts of bullying.

The General Studies Director, School Counselor, and (when necessary) the Head of School will determine whether an alleged act constitutes a violation of this policy. Heilicher prohibits reprisal or retaliation against any person who reports an act of bullying. The consequences and appropriate remedial action for a person who engages in reprisal or retaliation shall be determined by the administrator after consideration of the nature, severity, and circumstances of the act.

Harassment (intentional annoying or tormenting another person through verbal, physical, visual, digital and/or electronic means), including Sexual Harassment (unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature when submission to or rejection of this conduct unreasonably interferes with an individual's learning environment, and/or creates an intimidating, hostile or offensive environment) is strictly prohibited. Anyone experiencing such treatment should report the behavior to a teacher, guidance counselor, or administrator. Teachers, counselors and administrators must report such behaviors to the Head of School or President of the Board of Directors, who will investigate and respond appropriately.

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Rudeness and Disrespectful Language
Every member of our community is expected to communicate respectfully, regardless of the venue or form of communication (verbal, written, digital, etc.). This includes avoiding use of racially, ethnically, sexually, or otherwise offensive language.

Academic Honesty Policy
All members of the Heilicher community are expected to uphold values of personal integrity and honesty. Plagiarism and cheating are prohibited. A student who plagiarizes or cheats has acted in a manner contrary to the values of Heilicher, our community, and our tradition. Students who cheat or plagiarize will receive academic penalties.

Plagiarism
According the Center for Student Conduct at the University of California – Berkeley, “Plagiarism is defined as use of intellectual material produced by another person without acknowledging its source.” Read examples of plagiarism.

Cheating
According to the Center for Student Conduct at the University of California – Berkeley, “Cheating is defined as fraud, deceit, or dishonesty in an academic assignment, or using or attempting to use materials, or assisting others in using materials that are prohibited or inappropriate in the context of the academic assignment in question.” Read examples of cheating.

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Discipline

Heilicher’s three pillars (safety, kindness, and responsibility) provide the foundation for its discipline practices. Each student has the right to feel safe in school, to learn in school, and is responsible for upholding those rights for every other student. The goal of Heilicher’s discipline practices is to ensure those rights and responsibilities for all students.

General Behavioral Expectations

Heilicher establishes classroom standards to ensure age-appropriate student-like behavior. Most students maintain those standards independently. Some students need occasional reminders of the standards. Still others need ongoing individual support/systems to stay on track.  

Teachers are the primary authority figures in the school. They are expected to resolve the most common behavioral issues with the student (e.g., calling out of turn, interrupting others, not having materials ready, leaving one’s seat without permission, distracting others, etc.). Teachers are expected to select from a menu of consequences from mild to severe. The consequences are not punitive; rather, they are to remind the student individual behavior affects others; each student has an obligation to every other group member. 

Consequences may include, but are not limited to:

1. redirecting the behavior with a simple reminder,
2. speaking with the student,
3. problem-solving together with the student,
4. time-out with supervision,
5. loss of classroom/school privileges
6. communication with home, and/or
7. referral to the school office

If these responses are not effective within a reasonable time period and the inappropriate behavior continues, the teacher may need to resort to an additional set of responses/consequences.

Frequent repetition of a minor offense may result in a parent/guardian conference to develop a behavior management plan with frequent review and monitoring procedures. The school reserves the right to obtain additional assessment, and/or seek outside consultation services and support. 

Specific Behavioral Expectations

Not-Tolerated Behavioral Offenses

The following behavioral offenses are not tolerated at Heilicher and will result in an immediate suspension and potential expulsion, pending appropriate review:

1. possession of drugs, alcohol, tobacco,
2. possession of pornographic material,
3. possession of weapons, or
4. physical aggression toward self or others (students or teachers). This includes, but is not limited to, intentionally:

   a. hitting,
   b. kicking,
   c. biting,
   d. spitting, or
   e. throwing objects such as rocks, books, equipment, snowballs

5. damaging school or individual property, and
6. stealing school or individual property.

Serious Behavioral Offenses

The following serious behavioral offenses will trigger the hierarchy of consequences listed below:

1. Verbal aggression toward others (students or teachers). This includes, but is not limited to:

   a. profanity and insulting, abusive language,
   b. threats, or
   c. physical gestures,

2. refusing to comply with school authorities,
3. non-responsiveness to repeated application of general classroom consequences,
4. leaving a supervised area without permission, and
5. inability to engage appropriately in classroom learning activities.

Consequences for serious behavioral offenses include, but are not limited to:

First Offense

1. The student will be sent to the office with an office referral form. The student will be guided through a t’shuva (return and restore) process to:

   a. define the problem,
   b. acknowledge their contribution to the situation,
   c. identify an alternative strategy that would more effectively address the problem,
   d. develop a future plan of action that would enable the student to apply the strategy,
   e. reset and re-engage appropriately in classroom activities,
   f. apologize to the appropriate person(s),
   g. act to make the other person “whole” (in addition to the apology),
   h. fill out a reflection sheet to be signed at home and brought back to school.

2. This office referral  is documented and included in the student’s file.  
3. Parents/guardians will be contacted by the referring teacher.

Second Offense 

The consequences for a first offense are repeated. Additionally:

1. A peer support referral is made to the Student Services Coordinator to develop a plan in conjunction with the help of the student and classroom teacher.
2. The student may lose social peer time [recess, lunch].
3. Parents/Guardians are notified a third offense may result in suspension.

Third Offense

1. A formal parent/guardian conference is scheduled. 
2. The student is excluded from the classroom for part or all of the day (internal suspension).
3. The student may be suspended for a defined period of time (external suspension).

If serious offenses continue to occur and continued review and planning do not produce the desired change in behavior, the school retains the right to expel the student.

In some instances, if a first offense is considered serious enough in nature, it may immediately be dealt with at the level of the second or third offense.

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Student Use of Classroom Phones, Cell Phones, and Vending Machines

Phones
Each classroom has a telephone which students can use for outgoing calls, but only with a teacher’s permission. Students are not allowed to receive incoming calls in school. If you need to get a message to your child, please call the school office.

Cell Phones
Cell phones (and other communication devices, such as wi-fi enabled watches) are not for use during the school day (from arrival - 8 a.m. until end of dismissal), for any purpose, and specifically not for communication to parents, other students, friends, or anyone else. All such devices should be turned off and should be kept in a locker throughout the defined school day. The only exception to this is if a teacher directs students to use the camera, timer, or other feature for classroom purposes.

If communication is required, the student may ask permission to use classroom or office phones.

Violation of this policy will result in confiscation of the device and communication with parents (from the faculty member who confiscated the device), requiring the parent to come in to the office or communicate directly with the office to retrieve the phone. Continuing violation of this policy will be responded to by Administration.

Vending Machines
Students are not permitted to use the vending machines in the Sabes JCC during school hours.  

Lockers and Personal Property
Lockers are the property of Heilicher and should be treated with care and respect. The school reserves the right to inspect student lockers at any time. Students are encouraged to leave valuables at home. The school is not responsible for personal property brought to school.

Students should not bring games, toys, or other personal or recreational equipment to school. We will provide these items as a part of their learning or for use during recess.

Lost and Found
Lost personal items are collected in a lost and found housed in or near the school office. Please be sure to label all clothing, backpacks and other items.

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TECHNOLOGY RESPONSIBLE USE POLICY

Heilicher strives to develop in students a lifelong love of learning, responsible citizenship, and personal integrity. We are a community based on trust, mutual respect, and compassion, and we hold all members of the community accountable for upholding these values. The use of computers, the network, online tools and other technology resources is a reflection of these ideals.

The Heilicher computer network and other technology resources are established and maintained for the use of the entire school community of students, faculty, and staff.

Users of these resources enjoy certain rights and privileges that include: Privacy, Equal Access, Safety, and Intellectual Freedom. With these rights come responsibilities, which are outlined in our Acceptable Use Agreement. We ask that parents/guardians discuss acceptable technology use with their children. Middle school students and parents/guardians will be asked to sign the Acceptable Use Agreement. Those who do not abide this policy can expect to have access to school technology resources restricted or removed, and to face disciplinary action.

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PHILANTHROPY

Charity/צדקה/Tz’dakah and Acts of Kindness/גמילות חסדים/G’milut Hasadim
The values of tzedakah (righteous giving) and g’milut hasadim (acts of loving kindness) are central within Judaism and are a component of the school’s curriculum.

Upon enrolling your child at Heilicher, you are joining a community where members give generously in a variety of ways. We encourage all parents/guardians and community members to give generously of their time, spirit, and financial resources, not only for the benefit of our students, but also for the pleasure it will bring you to be involved. We look forward to partnering with you in the following areas:

Annual Fund
The Heilicher Annual Fund is the core, unrestricted campaign that supports financial accessibility and enhances Heilicher’s high quality education. It supports faculty excellence and a strong academic program infused with Jewish values, helping to cover the gap between gross tuition (approximately 70% of the budget) and what it takes to operate the school.

Heilicher has a history of strong parent/guardian, grandparent, alumni and community participation in the Annual Fund. The Annual Fund program raises approximately $500,000 each year from around 400 donors. Gifts to the Annual Fund are accepted throughout the year, with an official "launch" on November 1 of each year.

If you have any questions about the Annual Fund, please contact Rebecca Skelton, Director of Institutional Advancement, at 952.381.3503 or rskelton@hmjds.org.

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Annual Benefit
Heilicher hosts a community fundraising event each fall to celebrate and build community support for our school. This event raises the profile of Heilicher within the Jewish community and brings together families, friends, and supporters for an evening of fun, while honoring distinguished Heilicher families with the Ner Tamid Award, a recognition given to those who show exemplary commitment and leadership to the school.

Each year Heilicher draws approximately 500 parents, grandparents, alumni and community members to the evening. The Benefit raises $400,000+ annually from sponsorships, live auction, tributes, ticket sales and fund-a-need. Parents/guardians are key to making this event a success for our school by volunteering, bidding, pledging a sponsorship, attending, and more.

Endowment Funds and Directed Gifts
Heilicher has numerous endowments that were established by individuals who wished to ensure the continued availability and quality of a day school education. An endowment is a fund in which the principal is held permanently, and the interest is used annually by Heilicher.

You can support Heilicher endowments in two ways: (1) by sending cards “in honor” or “in memory” of a loved one for special occasions and life cycle events (minimum contribution of $10) or (2) by making a major gift to establish a fund. An endowment can be named to honor an individual, couple, or family, or may be established anonymously. Funds may be restricted to support specific programs or interest areas, or may be left unrestricted to be used where the school most needs it in a given year.

Additionally, many donors choose to support Heilicher through a donation to fund a particular project or program at the school. These are "temporarily restricted" donations, meaning they can only be used for the intended project or program, but the full amount of the donation can be accessed (not just the interest). There are many critical programs at Heilicher supported through donor contributions.

If you have any questions regarding any of these programs or giving to Heilicher, please contact Rebecca Skelton, Director of Institutional Advancement, at rskelton@hmjds.org or 952.381.3503.

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ENROLLMENT AND WITHDRAWAL

Admissions
Our admissions department handles all prospective student and applicant-related activities. If you have questions, or know of someone who is interested in Heilicher, please have them contact our Admissions Director or call 952.381.3500.

Continuous Enrollment
Current students will be automatically re-enrolled for the following school year until they graduate. A Continuous Enrollment deposit reserves a place for your currently-enrolled student on the appropriate grade-level class roster for the following school year and will be applied toward tuition. The deposit will be automatically withdrawn from your Heilicher account on file in the late winter each year, unless a deposit installment payment plan is chosen. 

Late Entrant Policy
For students enrolling or re-enrolling on or after the start of the new school year, all fees are determined as follows:

  • For students starting classes before October 20, all fees will be assessed as if enrolled at the start of the school year.
  • For students starting classes on or after October 20, tuition will be prorated for the number of school days remaining in the school year beginning on the first attendance day.
  • 100% of the supplies/technology fee will be assessed regardless of the start date.
  • Other fees will be determined at the time of enrollment.

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Withdrawal
Notice of student withdrawal from Heilicher must be provided in writing to the Admissions Director. Heilicher will not issue withdrawal refunds based on telephone notification. All fees below must be paid in full before a student’s records can be released. Read our refund policy related to withdrawal from Heilicher.

Financial Assistance
Financial assistance requests are processed by a third-party service and held in strictest confidence by Heilicher personnel. Visit the Financial Forms area of the school’s website to review the application. Financial assistance is granted based on demonstrated need and availability of Heilicher scholarship funds. Families receiving financial assistance are not eligible for transportation reimbursements.

If you have questions about financial assistance, please contact the Heilicher Business Office at finance@hmjds.org or call 952.381.3525.

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